The Personal Information We Collect
Canadian privacy legislation defines “Personal Information” broadly as information about an identifiable individual or as information that allows an individual to be identified. For the purpose of this policy, Personal Information means information about an identifiable individual as defined from time to time in applicable privacy legislation.
Generally speaking, Personal Information does not include what is considered business contact information, such as your name, title or position, business address, telephone number, facsimile number or e-mail address. The types of Personal Information that the Coalition may collect about you includes your name, home address, telephone number, personal email address, billing and account information, information specified on our web portal and other information incidental to your relationship with the Coalition.
The Coalition commits to comply with all legislation that applies to the collection and use of Personal Information.
Why We Collect Personal Information
The Coalition collects, use and disclose your personal information for the following purposes:
1. To consider whether the Coalition should establish a commercial relationship with third parties;
2. To understand and respond to third party needs and preferences, including to contact and communicate with such parties and to conduct surveys, research and evaluations;
3. To develop, enhance, market, sell or otherwise provide the Coalition’s products and services;
4. To distribute newsletters, conference information, event information and invitations, greeting cards and other material to individuals on our mail and e-mail lists, including via third party mailing houses and e-mail service providers;
5. To develop and manage the Coalition’s business and operations;
6. To detect and protect the Coalition and other third parties against error, negligence, breach of contract, fraud, theft and other illegal activity, and to audit compliance with the Coalition’s policies and contractual obligations;
7. To engage in any business transactions, including the purchase, sale, lease, merger, amalgamation or any other type of acquisition, disposal, securitization or financing involving the Coalition;
8. To comply with any legal or regulatory requirements or provisions; and
9. For any other purposes to which you consent.
To Whom we Disclose your Personal Information
From time to time, the Coalition may disclose your Personal Information to:
1. Service providers, including organizations or individuals retained or associated with the Coalition to perform functions on its behalf, such as marketing, data processing, information technology services and event planning;
2. Persons who, in the reasonable judgment of the Coalition, are providing or seeking information as your agent;
3. Our insurers and regulatory agencies; and
4. Any third parties where you consent to such disclosure or whether disclosure is required or permitted by law.
Storage of Personal Information
Personal Information is stored in secured locations and on servers controlled by third-parties in the business of data storage and security, either at our offices, our members’ offices, or at the offices of our service providers.
Access to your Personal Information
Upon your written request, subject to certain exceptions, the Coalition will inform you of the existence, use and disclosure of your Personal Information and will give you access to that information. Access requests should be sent to our privacy officer, using the contact information below. Upon your request, and without undertaking to conduct any independent review, we will update Personal Information when errors are identified by you, to ensure that all Personal Information is accurate, complete and up-to-date.
Protection of Personal Information
To help protect the confidentiality of your Personal Information, the Coalition employs administrative and technological safeguards appropriate to the sensitivity of your Personal Information. Where Personal Information is sent to a third party for processing, we require through our contracts with them, that all Personal Information is kept secure to a level comparable to the level of protection provided by the Coalition. We operate secure data networks protected by industry standard firewall and password protection systems.
Privacy and our Website
Cookies
When an individual visitor accesses the Coalition’s website, we may use a browser feature called a “cookie” to collect information such as the type of internet browser and operating system the visitor uses, the domain name of the website from which the visitor came, the date and duration of the visit, the number of visits, the average time spent on our website, the pages viewed and the number of cookies accumulated. A cookie is a small text file containing a unique identification number that identifies the visitor’s browser, but not necessarily the visitor, to our computers each time our website is visited. Unless a visitor specifically informs us, we will not know who the individual visitors are. In addition to the identified purposes described in this privacy policy, we may use this website information and share it with other organizations with whom we have a commercial relationship to measure the use of our website, to improve the functionality and content of the website and to facilitate usage by a visitor. Visitors can reset their browsers either to notify them when they have received a cookie or refuse to accept cookies. However, if a visitor refuses to accept cookies, he or she may not be able to use some of the features available on our website.
Online Communications
In order to provide our website visitors with a service or information, visitors may voluntarily submit Personal Information to us for purposes such as asking a question, obtaining information, reviewing or downloading a publication, participating in a seminar or other event and participating in contests or surveys. If you are known to the Coalition as a registered user of an online service, we may combine and store Personal Information about your use of our website and the online information you have provided with certain other online and offline information we may have collected.
E-mail Communications
Occasionally, we may send marketing or promotional e-mail communications to you with information that may be useful, including information about the actions of the Coalition and other third parties with whom we have a relationship. We will include instructions on how to unsubscribe and inform us of preferences if you decide you do not want to receive any future marketing or promotional e-mails from the Coalition. The Coalition may communicate Personal Information about you with you or others by e-mail communications. Given the process by which e-mail is sent and received, we cannot assure that e-mail is not intercepted by unintended parties. Nonetheless, because e-mail is both convenient for you and among the most common means of communications, we will continue to use e-mail as a means to communicate information which may include your Personal Information, unless you specifically instruct us to the contrary.
Links
Our website may contain links to other websites which are provided as a convenience only. Visitors are advised that other third party websites may have different privacy policies and practices than the Coalition, and the Coalition has no responsibility for such third party websites.
Changes to the Privacy Policy
The Coalition reserves the right to modify or supplement this privacy policy at any time. If we make a change to this privacy policy, we will post such changes on our website and make such revised policy and changes available to you upon your request to the privacy officer. However, the Coalition will obtain the necessary consents required under applicable privacy laws if it seeks to collect, use or disclose your Personal Information for purposes other than those to which consent has been obtained unless otherwise required or permitted by law.
Privacy Officer
The Coalition Privacy Officer is Roman Pevcevicius
Anyone wishing to correspond with the Coalition on a matter of personal information or privacy is encouraged to contact the Privacy Officer directly at [email protected].
